PRIVACY NOTICE

Financial companies, including title agencies such as Multi-State Title Agency, LLC, may choose how they share your personal information. Federal law permits consumers the right to limit some but not all sharing. Federal law also requires us to provide you with a notice of our privacy policies and practices, such as the type of information that we collect about you and the categories of persons or entities to whom your information may be disclosed. In compliance with federal law, and because your privacy is important to Multi-State Title Agency, LLC, we want you, our customer, to understand how we collect, share, and protect your personal information if you are a consumer.

 

Please read this notice carefully to understand what we do.


The types of personal information we collect and share are as follows:

  • Information we receive from you on applications or other forms.

  • Information about your transactions with us that we obtain from our files, our affiliates, or others.

  • Information we receive from a consumer reporting agency report.

  • Information we receive from others involved in your transaction, such as a real estate agent or your lender.

 

When your transaction is closed, or the work we have been asked to perform for you has been completed, we continue to share information about you according to our policies as set forth below.

 

All financial companies and real estate settlement service providers need to share customers' personal information to run their everyday business - to process transactions and to issue title policies. Below we list the circumstances under which we share our customers' personal information, and whether you can limit this sharing.

How often does Multi-State Title Agency, LLC notify me about its practices?
We must notify you about our sharing practices when you engage us to perform work for you and each year while you are a customer. In the case of most of our customers, our services consist of issuing a commitment for a title policy and closing a real estate purchase or sale transaction. You become a former customer when you complete the execution of all documents at the real estate closing, or we have received our payment, or we have completed all of our responsibilities with respect to the closing, such as issuance of the title policy and filing documents of documents with public authorities, whichever is later. Any future privacy obligations with respect to your personal information become the responsibility of the title insurance company. We retain your personal information only for so long as necessary to respond to claims on your title policy.


How does Multi-State Title Agency, LLC protect my personal information?
To protect your personal information from unauthorized access and use, we use security measures that comply with federal law. These measures include computer safeguards and secured files and buildings.


How does Multi-State Title Agency, LLC collect my personal information?
We collect your personal information, for example, when you

  • Apply to us for title insurance

  • Use your credit or debit card

  • Deposit money with our escrow account

  • Provide us with real estate tax bills or other government records or documents

We also collect your personal information from others, such as credit bureaus, affiliates, or other companies.


Why can't I limit all sharing?
Federal law gives you the right to limit sharing only for

  • Affiliates' everyday business purposes - information about your creditworthiness

  • Affiliates to market to you

  • Nonaffiliates to market to you

Definitions

State laws and individual companies may give you additional rights to limit sharing.

© 2020 by Multi-State Title Agency

Great American Tower
301 East Fourth Street, Suite 3300 
Cincinnati, Ohio 45202

Tel: 513.651.6170 / Fax: 513.651.6777